Position Specifications
Division : Compliance
Designation : Executive Assistant
Shift timings : Shift Timing (8.30 a.m. to 5.30 p.m.)
Qualification : Graduate/Post Graduate
Contract period : 6 Months (Extendable)
Role & Responsibilities of the position in brief:
• Coordinate daily calendars of senior managers
• Plan appointments and events
• Act as the point of contact between executives and employees/clients
• Create regular reports and update internal databases
• Make travel arrangements and manage post travel expense booking
• Manage phone calls and emails
• Respond promptly to managers’ queries
• Facilitate internal communication (e.g. distribute information and schedule presentations)
Key Skills:
• Work experience as a Senior Executive Assistant, Executive Administrative Assistant or similar role
• Knowledge of office procedures
• Solid experience with office management systems, Power Point and MS Office
• Familiarity with online calendars and cloud systems
• Experience using office equipment, including printers and fax machines
• Strong communication skills (via phone, email and in-person)
• Experience exercising discretion and confidentiality with sensitive company information
• Excellent organizational skills with an ability to think proactively and prioritize work